WhatsApp groups are a great way to bring people together. But if you have many people participating, managing a WhatsApp group can become difficult.
You need to set some guidelines for the members and enforce those guidelines as needed. All this can become pretty overwhelming, especially if you haven’t managed a WhatsApp group before. Here are some tips for managing a WhatsApp group easily.
1. Stick to One Agenda
A WhatsApp group is created with an idea in mind. The members may share a similar interest or be working on the same task. The idea of making a group could be to improve team collaboration or simply have a good time with friends online.
Whatever it may be, outline the purpose of the group. And if necessary, ensure the group isn’t used for irrelevant activities unrelated to the group agenda.
If you have multiple agendas, creating a separate group for each is better than cramming them all into one group. Otherwise, it will just create confusion.
2. Define the Rules and Delete Content That Goes Against Them
Large WhatsApp groups needs rules to function properly. Clearly state in the rules what kind of behavior will not be tolerated in the WhatsApp group. Also, determine what content can be shared in the group and what is prohibited.
A no-spamming rule is necessary since spam is annoying, especially in a professional environment. Most importantly, prohibit the things that can get you banned by WhatsApp and delete any content that goes against the rules. You can write the rules of your WhatsApp group in the group description, so everyone can read them.
To edit the group description on WhatsApp, go to the group chat and tap the group name at the top of your screen. Select the Add Group Description option and write down the rules. Tap Save, and the group description will be updated.
3. Allow Multiple Admins
If you are the only admin of a large WhatsApp group, you’ll probably get overwhelmed sooner or later. After all, every message needs to be checked by the admin to ensure that it complies with the group rules. So, having multiple admins in a large WhatsApp group is important to even out the workload.
To make someone an admin of your group, tap the group’s name in the group chat. Scroll down and tap the name of the person you want to make an admin. Then choose Make Group Admin.
We recommend having at least one admin per 100 members. This will help you monitor the group and check who left or was removed from the WhatsApp group.
4. Share the Joining Link for Public Groups
If you manage a public group, you’d want more people to join it. This can be done by sharing the joining link of the group. Just be sure to tell people what the group is about when sharing the joining link, so the group’s purpose is clear to them.
To create a joining link, go to the group chat and tap the name of the group at the top of your screen. Scroll down, and you will see an option called Invite Via Link. Tap this option, and the invite link will be generated. You can copy the link or generate a QR code to share by selecting the QR Code option.
Personal messages can also be sent to scout potential new members. Just be sure never to spam people’s chats on WhatsApp, as doing so can get you banned.
A WhatsApp community is different from a WhatsApp group. It brings multiple WhatsApp groups under one umbrella by adding groups to a WhatsApp community. This is a great way of interconnecting various WhatsApp groups with the same purpose, making them easier to manage.
Go to Communities and tap New Community. Type a community name and add related WhatsApp groups in your community. Then select Create and start updating your community.
Admins can share announcements in the community that every member receives and can share important updates without having to send them to each group separately.
Managing WhatsApp Groups Made Easy
Managing a WhatsApp group becomes much easier once you get the hang of it. Just be sure to set your group rules, stick to the agenda, and carefully watch what content is being shared.
Don’t restrict the group too much, as flexibility is the key to managing a WhatsApp group effectively. Using WhatsApp communities to create a more effective management system can also go a long way, as you can manage several groups simultaneously.